Terms & Conditions
Terms & Conditions outline what you can expect when booking a Luxe Adventure.
including payment policies, cancellation terms, and your responsibilities as a traveler.
Please read carefully before submitting your deposit.
1. Luxe Adventures Is Your Host (Not the Provider)
We carefully curate your accommodations, excursions, and transportation through third-party vendors. We are not liable for delays, disruptions, or errors caused by those vendors, but we do our best to partner with reliable providers to ensure a seamless experience.
2. Flights Not Included
You are responsible for booking your airfare. We ask that you wait to purchase flights until your itinerary has been reviewed and approved by our team to avoid timing issues.
3. What You Need to Travel
A valid passport (must be valid for at least 6 months past your travel dates)
A REAL ID for domestic U.S. flights (starting May 7, 2025)
Any required visas or vaccines based on your destination
It’s your responsibility to secure all travel documents prior to departure.
4. Payment Policy
To reserve your spot on a Luxe Adventures escape, a $500 non-refundable deposit is required at the time of registration. This deposit confirms your place and allows us to begin securing accommodations and excursions on your behalf. Therefore, all payments made are non-refundable, and participation may be revoked if payment deadlines are not met.
After your deposit is received, you’ll have two options to complete your payment:
-Pay your remaining balance in full
-Set up financing using Affirm, Klarna, or Afterpay
*Financing plans may include 6-month, 12-month, or 36-month terms. A financing fee will be added to your remaining balance based on your provider and approval terms.
Please note: We’ll walk through everything together—just know that your balance must be paid in full or financed within 30 days of your deposit to maintain your reservation. Luxe Adventures makes advance, non-refundable payments to secure housing and experiences on your behalf. As such, all payments made are non-refundable, and participation may be revoked if payment deadlines are missed.
5. Cancellation Policy
We understand that plans can shift, but please know that each Luxe Adventure is thoughtfully planned and prepaid well in advance—including housing, excursions, and transportation—based on the number of confirmed guests. For that reason, the following cancellation policy applies:
More than 90 days before departure: You may be eligible for a partial refund of excursions or activities that Luxe Adventures is able to recover from third-party vendors.
Less than 90 days before departure: No refunds are available. All funds are forfeited.
Once accommodations are secured, they are shared with the group to build connection and excitement. These bookings are often for larger homes or group stays and cannot be restructured without affecting the experience for others, making late cancellations especially difficult to absorb.
Name Transfer Option: If you're unable to attend, you may transfer your spot to another traveler up to 30 days before departure for a $100 administrative fee, pending approval by Luxe Adventures.
6. If Luxe Cancels a Trip
If we must cancel due to weather, political unrest, or other uncontrollable events, we’ll offer:
A rescheduled trip within 2 years, or a refund, minus non-recoverable vendor costs.
7. Travel Insurance
We highly recommend purchasing travel insurance that covers cancellations, medical emergencies, delays, and lost luggage. Luxe Adventures does not provide travel insurance.
8. Respectful Travel Required
By joining a Luxe Adventure, you agree to:
Respect fellow travelers and guides
Follow group safety instructions
We reserve the right to remove anyone from the trip (without refund) if their behavior is unsafe or disruptive.
9. Adventure Travel = Assumed Risk
You understand that travel can involve physical activity, unpredictable weather, and risk. By booking, you agree to assume these risks and release Luxe Adventures from liability for injuries, delays, or disruptions.
10. Emergency Contact
You must provide an emergency contact before the trip. If needed, we may seek medical care on your behalf. You are responsible for any medical expenses incurred.
Have Questions?
Reach out anytime—Schedule a free 30-minute info call